Admin Assistant

  • Canopy Solutions LLC
  • Auburn, WA, USA
  • Sep 26, 2018
Full time Admin-Clerical

Job Description

Administrative Assistant Job Description:


Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities:

Answer and direct phone calls

Organize and schedule meetings and appointments

Maintain contact lists thru cloud software

Produce and distribute correspondence memos, letters, faxes and forms

Provide information by answering questions and requests

Handle multiple projects

Prepare and monitor invoices

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Write letters and emails on behalf of other office staff (rarely)

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Reply to email, telephone or face to face inquiries

Answer telephone calls and pass them on

Requirements:

Proven admin or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

At least 3 years of experience in the field or in a related area

High school diploma or equivalent; college degree preferred

Administrative Assistant top skills & proficiency:

Reporting Skills

Administrative Writing Skills

Microsoft Office Skills

Analysis

Professionalism

Problem Solving

Supply Management

Inventory Control

Verbal Communication

Office Administration Procedures

Typing Skills

Attention to Detail

Accuracy

Multitask

Telephone Skills

Teamwork

Discretion and Judgment

Patience